Privacy Policy

Helendale School District is committed to protecting the privacy of visitors to its website. This Privacy Policy explains what information may be collected through the District’s website, how that information may be used, when it may be shared, and what choices users may have.

1. Scope

This Privacy Policy applies to the Helendale School District website and District-managed web pages, forms, and online services made available through the website. It does not necessarily apply to third-party websites, software, applications, or services that may be linked from the District’s website or used by schools, teachers, or departments through separate platforms.

2. Information We May Collect

The District may collect the following categories of information through its website:

• ▸information a user voluntarily submits, such as a name, email address, telephone number, mailing address, or the contents of a message submitted through a contact form, registration page, survey, or email;
• ▸records relating to requests for information, school communications, event registrations, or other website interactions;
• ▸technical or usage information collected automatically when a user visits the website, such as Internet Protocol (IP) address, browser type, device type, pages visited, date and time of access, referring pages, and similar website traffic information; and
• ▸information collected through cookies or similar technologies used to support website functionality, security, analytics, or user convenience.

3. How We Use Information

Information collected through the website may be used to:

• ▸operate, maintain, and improve the website;
• ▸respond to questions, requests, or submissions;
• ▸provide District news, notices, calendars, forms, or services requested by the user;
• ▸protect the security and integrity of District systems;
• ▸investigate misuse, fraud, or unauthorized access;
• ▸comply with legal obligations; and
• ▸support District operations and communications.

4. Cookies and Automatic Collection

The website may use cookies or similar technologies to improve website performance, remember user preferences, support security features, and help the District understand how visitors use the website. Users may be able to adjust browser settings to limit or block cookies, although some features of the website may not function properly if cookies are disabled.

5. Information Sharing and Disclosure

The District may share information collected through the website only as reasonably necessary to:

• ▸operate the website and District services;
• ▸work with contractors or service providers that assist with hosting, maintenance, forms, communications, analytics, or related functions;
• ▸protect the safety, security, or rights of users, students, staff, or the public;
• ▸investigate suspected misuse or unauthorized activity; or
• ▸comply with applicable law, legal process, court order, or lawful governmental request.

Any third-party service provider acting on behalf of the District may be required to use information only for the contracted purpose and to maintain appropriate safeguards.

6. Student Records and Educational Software

If the District website links to, integrates with, or provides access to educational software, cloud services, or other digital tools used for classroom or school purposes, those services may involve the collection, storage, or use of pupil records or pupil-generated content.

When student information is collected through District-assigned instructional software or applications, the District intends that such information be handled in a manner consistent with applicable student privacy laws and contractual requirements. The District does not authorize the use of pupil records for targeted advertising or unrelated commercial purposes. Third-party providers that receive pupil records or covered student information for school purposes may be required to use that information only as permitted by contract and law, to maintain reasonable security, and to return or delete records when required.

7. Public Records and Submitted Information

Because the District is a public educational agency, information submitted to the District may in some circumstances become a District record and may be subject to disclosure under applicable law unless an exemption applies. Users should avoid submitting sensitive personal information through general website forms unless specifically requested and necessary for the service being provided.

8. Security

The District uses reasonable administrative, technical, and physical safeguards designed to protect information collected through the website from unauthorized access, use, disclosure, alteration, or destruction. However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

9. Retention

The District may retain website-related information for as long as reasonably necessary to fulfill the purpose for which it was collected, maintain records, resolve disputes, support District operations, or comply with legal obligations.

10. Third-Party Links

The District website may contain links to third-party websites or services for the convenience of users. The District is not responsible for the privacy, security, or content practices of third-party sites. Users should review the privacy policies of those external sites separately.

11. Policy Changes

The District may update this Privacy Policy from time to time to reflect changes in website practices, technology, or legal requirements. Any updated version will be posted on this page with a revised effective date.

12. Contact Information

Questions about this Privacy Policy or requests concerning information submitted through the website may be directed to: